How to move an Outlook 2007 DataFile ?

I decided to break free from Google Apps webGUI (a.k.a. Gmail) and start using Outlook to access my Google Apps domain account email.

I have an Outlook Profile that contains one Exchange account (Default) and 2 IMAP accounts. I am trying to change the datafile (pst) location for my two IMAP accounts from the default (C:\Documents and Settings\User\Local Settings\Application Data\Microsoft\Outlook) to another directory.

I’ve tried Google and I’ve read thru this page: http://office.microsoft.com/en-us/outlook/HA012308921033.aspx
But there is a part on that page where I get lost…
It says:

  1. In the Tools menu, click Account Settings.
  2. On the E-mail tab, select the new e-mail account, and then click Change Folder.
  3. In the New E-mail Delivery Location dialog box, select the Inbox of the old .pst file.

But for me there is no “Change Folder” or “New E-mail Delivery Location” option???

What am I missing?

Edit 7-17-08:

I have found a possible solution, but I haven’t had time to try it out myself, I will post an update when I’ve confirmed this is working:

By default, Outlook places each Offline Folders (.ost) file and Personal Folders (.pst) file that it creates in the %userprofile%\Local Settings\Application Data\Microsoft\Outlook folder. This setting allows you to change the default behavior and store the files in any folder.

Open your registry and find the appropriate key below.

Outlook 2007 – [HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Outlook]
Outlook 2003 – [HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook]
Outlook XP – [HKEY_CURRENT_USER\Software\Microsoft\Office\10.0\Outlook]
Outlook 2000 – [HKEY_CURRENT_USER\Software\Microsoft\Office\9.0\Outlook]

Create a new REG_EXPAND_SZ (Expandable String) value called ‘ForcePSTPath’ and set it to equal the full path of the required personal folder directory (e.g. “C:\Mailbox”).

Restart Outlook for the change to take effect. and if this does not work.. try restarting your cmputer aswell.

And

You can also move the current .pst files to the new location using the following method.

>Open the Outlook.
>Click on File > Data Management File.
>Make a note of the path where the Outlook.pst file is stored or saved.
> Close the Outlook and copy the folder to some other location and then reopen outlook.
> use the same procedure to Add the new pst file from the new location and remove the old PST that is there..

It should work fine.. You can follow any method that you think it is useful..

Again, I have not tested the above, so proceed with caution. I will report back when I’ve had a chance to confirm the above is a working solution. Thanks for your patience.

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10 Responses to How to move an Outlook 2007 DataFile ?

  1. Petar says:

    I have exactly the same problem.
    Did you manage to find a solution? If so, please let me know!

  2. basskozz says:

    >Did you manage to find a solution?
    See Edit 7-17-08, I haven’t confirmed that this solution is working yet, as I haven’t had a chance to try it out on my machine, but I will report back once I have.
    Please report your experiences as well.
    Thanks
    -BassKozz

  3. Tomus says:

    Unfortunately method with the registry key ‘forcePSTPath’ didn’t work for me with Outlook 2007 ;(

  4. mutu26 says:

    I heard about not bad software which works with outlook files-moving mail from pst to ost in outlook,also as is known utility is free,program allows to convert data from *.ost to *.pst files, that can be read by Microsoft Outlook or any other compatible mail client,recovers all components, including notes, tasks, emails and contacts,allows to process any encrypted *.ost file and extract all data from it. It is the only way to recover information,can transform *.ost files to *.pst files, that can be easily opened by Microsoft Outlook email client, or any other compatible program,moving mail from pst to ost in Outlook to recover all of your contacts and critical information and avoid data losses.

  5. Mahavir says:

    it is very simple……First copy ur existing data file outlook.pst from default location to D: Drive…..then just go in tools> account setting…click in ‘data file’ tab…the click on ‘personal folders’….now click on Add……a new window will popup….click ok……then a new window will popup where u have to select ur copied new outlook.pst on D: drive……click ok….

    now select this new personal folder as default….close and open outlook….now new pst file on D drive is in use and u can delete old .pst file from default location…….

  6. ebenvios says:

    ebenvios…

    [...]How to move an Outlook 2007 DataFile ? « BassKozz[...]…

  7. ost to pst says:

    I like it when individuals come together and share ideas.
    Great website, keep it up!

  8. very good publish, i definitely love this web site, keep on it

  9. Finally says:

    The following article describes a good way to move an outlook 2007 datafile:

    http://www.lytebyte.com/2009/04/11/how-to-change-or-move-the-location-of-gmail-pst-file-in-outlook-2007/

  10. Melodee says:

    Hello friends, its great paragraph on the topic of cultureand fully explained,
    keep it up all the time.

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